Managing a facility is a never-ending job. The experts at JAN-PRO Cleaning & Disinfecting in Tampa Bay outline the top facility management issues in 2023, and what to do about them.

Every facility manager faces various obstacles, from tight budgets to unreliable vendors, and a never-ending list of maintenance jobs. Dealing with these ever-present challenges is the cornerstone of facility management, especially in Tampa Bay, Florida.

The team at JAN-PRO Cleaning & Disinfecting in Tampa Bay has identified the 8 most pressing challenges facing facility management. In this article, we’ll delve into each of these issues and explore the strategies that worked in 2022 that can still be employed to overcome them. With these solutions in mind, we’ll look ahead and examine how facility management can continue to evolve and improve.

Although not every facility will experience the same challenges, the outlined issues are common for most facility management businesses.

1. Consistent Equipment Maintenance


Maintenance is a major responsibility in facility management and it often requires creating and following a routine. The manager of the facility has to make sure that all of the equipment is working and there are no problems with it.

While you can do a lot, it’s not unusual to find that prior contractors didn’t follow the set maintenance routine to the letter, or that they rectified an issue with different solutions without regard to the manufacturer’s recommendations or existing maintenance guidelines.

This typically results in unexpected breakdowns that require the facility manager to remedy the same problem a few months later, which is inconvenient and raises the danger of permanently damaging the equipment.

The best way to avoid unexpected breakdowns is to initiate proactive maintenance using the latest technologies to gather data about the equipment to predict when a breakdown is imminent.

Once you have that predictability, you can make your maintenance plan more proactive and incisive. This will result in fewer repairs and less over-maintenance.

2. Concerns About the Infrastructure

Facility management also involves taking care of the infrastructure to ensure it’s in great shape.

You want your structures to be appealing and competitive in the marketplace. The buildings, however, will depreciate as the facility matures. The infrastructure’s age, how often it is kept up, and more can all affect how bad it gets.

The replacement may be the easiest option, but trying to make the asset last longer from the start is usually the best option for both money and the environment.

One effective way to elongate the lifetime of any infrastructure is to maintain it frequently. Most facility managers in Tampa, Florida, hire commercial cleaning services like the ones offered by JAN-PRO Cleaning & Disinfecting in Tampa Bay certified franchisees, to clean and maintain every aspect of their facility. Regular cleaning eliminates dust, rust, and other factors that can make your infrastructure age quicker.

They will clean the glasses and windows, and polish the wooden materials. Regular cleaning also ensures you quickly notice and fix any issues with the infrastructure.

3. Hybrid Workspace

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After 2022, all signals point to a hybrid workspace. Workers will come into the office a few times per week and work remotely the rest of the time. Companies will require less office space and may adopt a “hot-desk” policy when individuals quit going to work every day.

Lowering real estate footprints has several advantages, including reducing travel costs, energy consumption, and carbon impact. Facility managers, on the other hand, face a difficult task in optimizing these constrained workspaces for employees that come to work, and monitoring how the space is used.

The latest trend in managing facilities and workspaces is to install sensor detectors and AI-powered technologies that help building owners and facility managers increase energy efficiency, maintain security, gauge occupancy, track repair needs, and more.

When no one is in space, occupancy sensors, for example, can detect it and instruct the lights to switch off and the HVAC to raise or lower the temperature.

Work orders can be scheduled to fix issues like a burned-out light bulb or an air filter that needs to be replaced.

4. Time Management

Facility managers spend a lot of time on minor things, from complaints to inspections and others. Your responsibilities as a facility manager will only continue to increase as time goes on, which can affect the rate at which things are done.

There are several ways you can make more time for yourself, including automation.

Time-consuming processes such as manually logging activities can be reduced or eliminated by automation. For instance, commercial cleaning service providers can take photos to document rooms that have been cleaned. Security personnel can set up voice-activated checklists to make sure that all of the doors and gates are locked and secure at the end of the day.

Maintenance personnel can document property damage with text, photos, or videos that provide pertinent information.

Also, consider outsourcing your facility maintenance to a top Commercial Cleaning Tampa, Florida provider to get rid of the responsibility. JAN-PRO Cleaning & Disinfecting in Tampa Bay has qualified and certified cleaning franchisees that ensure the job is done properly – guaranteed.

When you hire them, you won’t have to worry about cleaning or inspecting the cleanliness of your facility anymore.

5. Keeping Up with Regulatory and Compliance Standards

Organizations like the Occupational Safety and Health Administration (OSHA) and the Centers for Disease Control and Prevention (CDC) are always changing their standards and regulations to keep up with industry evolution and rising health issues. It’s, however, quite difficult for a facility manager to keep up with all of those things in addition to the enormous responsibilities they already have.

Try subscribing to major magazines where these issues are frequently discussed. And when there’s an update, set aside time to speak about it and educate staff on the most effective approach to avoid accidents or diseases based on the new standards.

6. Implementing Environmental Policies

Most companies want to implement strategies that will reduce their company’s carbon footprint while also cutting their monthly energy costs.

Facility managers usually have two major concerns when it comes to the environment; waste management and energy usage.

When it comes to energy usage, you can ensure every bulb, air conditioner, gadget, and any other equipment is turned off if not in use.

Similarly, you can ensure proper waste management by hiring a facility cleaning company with a green approach to cleaning.

JAN-PRO Cleaning & Disinfecting in Tampa Bay uses green cleaning products and adopts a green approach to waste management and disposal. Their team will look at different types of waste and see which can be reused or recycled.

7. Maintaining Workstations and Furniture

Furniture and workstations are the main recipients of daily wear and tear. With use, chairs, desks, break room couches, conference tables, and others start to deteriorate. The facility manager must coordinate maintenance and handle replacements when this occurs.

They are the first point of contact for workspace relocations, hot desk assignments, and more.

Facility managers who know a lot about their area of influence know how to deal with these and other problems.

When it comes to furniture and workstations, the key to their longevity is proper maintenance. Cleaning workstations and other wooden furniture daily reduces the risk of termites, furniture beetles, and others infesting and destroying the furniture. It also ensures the space is always clean; which improves productivity.

8. Cost-cutting

In most businesses, the focus is on the bottom line and saving as much money as possible now, with no regard for what will happen afterward. The facility manager can be summoned by the board and asked to look for ways to save money.

You can keep costs down by keeping accurate inventory records (monitoring how much it costs to buy and store things) and making sure that vendor prices are properly negotiated.

You can also reduce the amount spent on inventories by monitoring their usage. Also consider turning off bulbs that are not in use to reduce the amount of energy consumed daily, lower costs, and save money.

You Need Professional Cleaning Services


Hiring commercial cleaning services for your facility’s maintenance will not only ensure the facility looks its best always, but also save you time.

Additionally, as mentioned above, consistent cleaning also increases the lifespan of equipment, as dust is eliminated from where the equipment is stored. Similarly, cleaning your windows, tiles, carpets, furniture, and workspace helps ensure they last longer.

Get Professional Commercial Cleaning In Tampa, Florida

JAN-PRO Cleaning & Disinfecting in Tampa Bay works around your schedule to clean any size facility, regardless of its size. They create an irresistible shine by combining today’s environmentally-friendly products with cutting-edge processes.

JAN-PRO Cleaning & Disinfecting in Tampa Bay is dedicated to creating safer and healthier work conditions. Their Healthy High-Performance Cleaning (HHPC) methods ensure that your employees, visitors, patients, or students are safe, clean, and healthy. They use products that are chemical-free, biodegradable, and Green Seal certified.

Their cleaning services are customized to your company’s needs and schedule and are provided by a uniformed and professional team. Certified cleaning franchisees go through extensive background checks as they work in a range of industries, from hospitals to schools, banks, and more.

JAN-PRO Cleaning & Disinfecting in Tampa Bay delivers expert commercial cleaning services tailored to your company’s needs and can handle emergency concerns, after-hour requests, and large projects.

Contact JAN-PRO Cleaning & Disinfecting in Tampa Bay at (813) 864-1940 to speak to an expert about your cleaning needs